7
Types of bussines letter
1.
MAKING
AN INQUIRY
This type of business letter
tends to include specific information such as product type, as well as asking
for further details in the form of brochures, catalogs, telephone contact, etc.
Making inquiries can also help you keep up on your competition. Use this letter
template to ensure you receive a prompt reply.
2.
REPLYING
TO AN INQUIRY
Replying to inquiries are one of the most important business letters that you write. Successfully replying to an inquiry can help you
complete a sale or lead to new sales. Customers who make inquiries are
interested in specific information and are excellent business prospects.
Learn how to thank the customers, provide as much information as possible, as
well as make a call to action for a positive outcome.
3.
ACCOUNT
TERMS AND CONDITIONS
When
a new customer opens an account it is essential to inform them of account terms and conditions.
If you run a small business, it is common to provide these terms and conditions
in the form of a letter. This guide provides a clear example on which you can
base your own business letters providing account terms and conditions.
4.
PLACING
AN ORDER
As
a business person, you will often place an order - especially if you have
a large supply chain for your product. This example business letter provides an
outline to make sure your order placement is clear so that you receive exactly
what you order.
5.
MAKING
A CLAIM
Unfortunately,
from time to time it is necessary to make a claim against unsatisfactory work. This example business letter provides a strong example of a
claim letter and includes important phrases to express your dissatisfaction and
future expectations when making a claim.
6.
ADJUSTING
A CLAIM
Even
the best business may make a mistake from
time to time. In this case, you may be called upon to adjust a claim.
This type of business letter provides an example to send to unsatisfied
customers making sure that you address their specific concerns, as well as
retain them as future customers.
7.
COVER
LETTERS
Cover
letters are extremely important when applying for a new position. Cover
letters should include a short introduction, highlight the most important
information in yourresume and elicit a positive
response from your prospective employer. These two examples of cover letters
are part of a larger section on the site providing all the information you will
need on taking an interview in English during your
job search.
Style of business letter
1. Block
format
Block format
features all elements of the letter aligned to the left margin of the page. It has a neat and simple
appearance. Paragraphs are separated by a double line space.
2. Modified
block format
Modified
block differs
from block style in that the date, sign off, and signature lines begin at the
centre point of the page line. The beginning of each paragraph is indented five spaces, along with the subject
line, if used. Depending on the length of the letter, paragraphs may be
separated by a single or double line space.
3. Semi-block
format
Semi-block is
similar to block but has a more informal appearance. All elements are
left-aligned, except for the beginning of each paragraph, which is indented
five spaces. Paragraphs are separated by a double line space.
4. Full Block.
Full
block style is a letter format in which all text is justified to the left
margin. In block letter style, standard punctuation is placed after salutations
and in other headings. Open punctuation, however, refers to a modification of
style where all nonessential punctuation is omitted. A few key factors will
help you understand block style format and the difference that open punctuation
makes.
5. Simplified-style
Simplified-style
business letters contain all the same elements as the full-block and semi-block
letters. Like the full-block format, the simplified format left-justifies every
line except for the company logo or letterhead. The date line is either
slightly right of center or flush with the center of the page. Letters written
in the simplified format have fewer internal sections, such as the body,
salutation and date line.
6. Hanging-Indented Style
This
very useful style places the first words of each paragraph prominently on the
page. It is useful for letters that deal with a variety of different topics.
However, for normal business communications, this style is very rarely used.
The first line of the paragraph begins at the left-hand margin. And the other
lines of the same paragraph are indented three to four spaces. This is the
reversal of semi-indented style discussed in other page.
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